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NewPermits to work drafted for you, and compliance packs ready for audits.

Features

Everything on one ledger

Every job below writes to the same record, so nothing lives in a spreadsheet on someone's laptop.

Book a demoAll 19 modules
19 of 19 modules

The checks that keep a hotel open

Every regime on one register, chased at 90, 60 and 30 days before anything lapses.

  • Fire safety
  • Gas safety
  • Water and legionella
  • Electrical
  • Lifts
  • Food safety
  • Asbestos
  • Working at height

Operations

Every job, one queue

Every request lands in one pool with the SLA clock running. The guest-impacting job goes to the front before anyone has to ask.

  • Tickets triaged and tracked to close
  • The team thread attached to the job it is about
  • Lost property logged, matched and returned
Today's queue3 open
  1. No hot water, room 312Logged 07:41 by housekeepingGuest
  2. Escalated to the front of the pool · SLA 02:00
  3. AHU-3 filter changePPM, due this weekAssigned
  4. Lobby door closerCompleted 09:12 by J. ReyesDone

Compliance and inspections

Every certificate, one register

Fire, gas, water, electrical, lifts: the whole estate on one grid, chased at 90, 60 and 30 days before anything lapses.

  • Checklists, condition surveys and photo proof on every check
  • Certificates, RAMS and permits to work, current and on file
  • Competencies and toolbox talks, gaps closed early
Compliance register4 properties
FireGasWaterElectricalLiftsHHHZVMKH
EICR, Harbour House
90d60d30dDue
Due in 21 days · chased

Assets and maintenance

PPM on time

Every asset carries its own service plan. The schedule fills the year ahead and the next visit is proposed into the diary for approval.

  • Scan a QR for the full history, last service and next due
  • The maintenance diary and PPM tuning in one calendar
  • Larger works and capital planning, budgeted years ahead
Maintenance plan · Q3On track
  • Chiller CH-0278%
  • Lifts · thorough exam62%
  • Fire doors · quarterly94%
  • Water · TMV service71%

Next visit proposed · Tue 09:00 · awaiting approval

Supply chain

Parts on the shelf

Stock levels live with the tickets that consume them. At the reorder point PropSec drafts the purchase order, and a person checks it and approves the spend.

  • Parts and consumables tracked down to the shelf
  • Purchase orders, vendors, contracts and invoices
  • Reconciliation without a spreadsheet
Stock · plant room storeLive
  • AHU filters G48/10
  • TMV service kits6/10
  • Door closers2/10
  • Lamp packs, corridor7/10

Purchase order drafted for door closers · awaiting approval

People and contractors

Checked before they arrive

Insurance, RAMS, permits and the named operative's own tickets, verified at the door, not chased by email afterwards.

  • Contractors and visitors on a live roll call
  • Roles, property access and skills in one place
  • Expiring insurance chased before the visit
On site today3 operatives
  • DKD. KowalskiGas Safe · annual boiler service · PTW-118Verified
  • AFA. Fontaine18th Edition · EICR remedials, floors 2 to 4Verified
  • RBR. ByrneIPAF · insurance expires soon, renewal chased12 days

Reporting

Reports owners read

Eight report packs, a monthly report your owners actually read, and an exec pack that ships from inside the product.

  • The compliance register and rooms off sale
  • Meter reads and cost per room night
  • Every automated action, with who approved it
Estate performance · July8 properties
8894769799919795
Exec pack exported · ready for the ops review

The catalogue

Everything, in four groups

Nineteen places to go, and the dashboard that opens the day: the overnight briefing, who is on shift, what is waiting on you.

  • TicketsEvery job in one queue, triaged and tracked to close.Work
  • InspectionsChecklists, condition surveys and photo proof on every check.Work
  • PlannerThe maintenance diary, its plans and PPM tuning in one calendar.Work
  • ProjectsLarger works and capital planning, budgeted years ahead.Work
  • Site accessContractors and visitors verified at the door, on a live roll call.Work
  • Lost and foundLogged, matched and returned without the back office.Work
  • ConversationsThe team thread, attached to the job it is about.Work
  • Health and safetyThe safety board, incidents and business continuity.Compliance
  • DocumentsCertificates, RAMS and permits to work, current and on file.Compliance
  • TrainingCompetencies, certificates and toolbox talks, gaps closed early.Compliance
  • AssetsScan a QR for the full history, last service and next due.Estate
  • StockParts and consumables tracked down to the shelf.Estate
  • ProcurementPurchase orders, vendors, contracts, invoices and reconciliation.Estate
  • EnergyMeter reads, consumption and cost per room night.Estate
  • AnalyticsReports, dashboards, the compliance register and rooms off sale.Estate
  • PropertiesEvery property, floor, room and space in one register.Platform
  • UsersRoles, property access, skills and who is available.Platform
  • ActivityEvery AI action and anomaly, with who approved what.Platform
  • SettingsModules, SLA targets, compliance policy and API keys.Platform

See it on your own estate

A short walkthrough on your properties, your compliance regimes and your assets. Twenty minutes. No sales pitch.

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